J BoS Data Repository JAIN · Office of Academics

About the BoS Data Repository

This portal replaces the set of Word and Excel templates that departments previously downloaded, filled offline and returned by email. Each template is now a typed form, and the rules the Office of Academics used to check by hand are applied by the portal at the moment of entry.

The stage sequence

  1. Department Information Department
    Confirm the department record the Office of Academics holds for you. Correct anything that is out of date before you move on.
  2. Pre-BoS Pre-BoS
    The three composition templates. Nothing else opens until this stage is submitted.
    Replaces: [Template] Composition of DIAC.docx; [Template] Composition of the Board of Studies - Template.docx; [Template] Composition of the Program Assessment Committee Template.docx
  3. BoS Committee Information Pre-BoS
    Expert profiles for every external member named in the Board of Studies.
    Replaces: Expert Profile_Form.docx
  4. Programme Information UGC Mandatory Disclosure
    One record per programme. Section A of the Curriculum Matrix template.
    Replaces: Curriculum Matrix Template.docx (Section A)
  5. Curriculum & Regulations UGC Mandatory Disclosure
    Credit distribution per programme, checked live against UGC Table 2 (Minimum Credit Requirements to Award Degree under Each Category).
    Replaces: Curriculum Matrix Template.docx (Sections B, C, D); BCom (Corporate Finance) Honours / Honours with Research V1 25 Jun.docx
  6. Course Information UGC Mandatory Disclosure
    The syllabus record for each course, with course outcomes and CO-PO mapping.
    Replaces: [Template] Syllabus.pdf (with skill mapping requirement)
  7. Course Revision & Mapping Revision
    What changed since the last approved version, and why.
    Replaces: Course Revisions Log_Template_2026.xlsx; CR Blank Template
  8. Stakeholder Feedback Evidence
    Feedback collected from every stakeholder group, and what you did about it.
    Replaces: Stakeholder Input Log for Curriculum Design and Development
  9. Meeting Documents Evidence
    Notice, agenda, attendance, minutes, resolutions and photographs of the BoS meeting.
    Replaces: Minutes of the Meeting_Template.docx; Minutes of the Meeting_Sample
  10. Approval & Compliance Approval
    The approval chain, in order. Each level needs a name, a date and a signed document.
  11. Supporting Documents Approval
    Matrices, rubrics, calendar and annexures that travel with the submission.
  12. Design and Development Plan Planning
    The forward plan for the coming academic year, including the twelve planning items the Office of Academics tracks.
    Replaces: Design & Development Plan Sample Template
  13. Final BoS Repository Approval
    The consolidated, signed bundle. Once submitted the whole record is sealed and only the Office of Academics can reopen it.

Campuses

Bengaluru, Karnataka — The principal campus of JAIN (Deemed-to-be University), and the seat of the Office of Academics. Schools across commerce, management, engineering, sciences, humanities and law submit their Board of Studies records here.

Kochi, Kerala — The Kochi campus follows the same Board of Studies calendar and the same UGC credit framework. Departments here submit through this portal on the identical stage sequence.